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Agricultural Extension
Monitoring and Evaluation (Definition, Importance and Types)
Agricultural Extension

Monitoring and Evaluation (Definition, Importance and Types)

Musa June 7, 2018

Contents

  • 1 Definition, Importance of Monitoring and Evaluation, and Types and Principles of evaluation
    • 1.1 Definition of Monitoring 
    • 1.2 Definition of Evaluation 
    • 1.3 Importance of monitoring and evaluation
    • 1.4 Types of evaluation 
    • 1.5 Principles of evaluation

Definition, Importance of Monitoring and Evaluation, and Types and Principles of evaluation

 

Definition of Monitoring 

 
Monitoring can be defined as the continuous or periodic surveillance of program activities to achieve an effective performance. It aims to provide the right people with right information at the right time. 
 

Definition of Evaluation 

 
▶Evaluation is a systematic process of assessing value potentials of a program (Swanson, 1985).
 
▶Evaluation is an analytical process for systematically and objectively perceiving the relevance efficiency, effectiveness and impact of activities in the light of their objectives (Chada, 1989). 
 
▶Evaluation  is  the  continuous  and  systematic  process  of  delineating, obtaining  and  providing useful information for judging decision alternatives. 
 

Importance of monitoring and evaluation

 
1. It gives evidence on the magnitude of progress. 
 
2. It serves as the basis for improvement of project objectives. 
 
3. It helps to make possible revision or adjustment of project strategies and field operations to suit the ever­changing situation. 
 
4. Provide constant feedback on the extent to which project are achieving their goals. 
 
5. Monitor the accessibility of the project to all sectors of the target population. 
 
6. Identify potential problems at an early stage and propose possible solution. 
 
7. Evaluate the extent to which the project is able to achieve its general objectives. 
 
8. Improve project design. 9. Provide guideline for the planning of future project. 
 

Types of evaluation 

 
1. Input evaluation: This is type of evaluation where project personnel evaluates effort and try  to measure the quantity as well as quality of available resources, human and material (personnel, money, educational tools, methods or techniques) and of the activities generated by this resources. 
 
2.  Formative  evaluation/on­going  evaluation:  It  concentrates  on  the  design  and  operational  component of the project with the end in view of gathering data for assessment and affecting improvements. 
 
3. Summative/Impact/Outcome/Ex­post evaluation: This is type of evaluation where effects are evaluated while the main concern is to measure the results or outcomes of the effort are made in terms of intended objectives.
 

Principles of evaluation

 
1. Purpose of evaluation should be cleared. 
 
2. Purpose of evaluation should be specific and attainable. 
 
3. Evaluator must be unbiased. 
 
4. Evaluation should be done on the basis of reliable information. 
 
5. Appropriate and right techniques and methods should be used for evaluating the program. 
 
6. Evaluation should include assessment and appraisal of both product and the process. 
 
7. Evaluation should be done in the context of an organisation’s philosophy.

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About The Author

Musa

I'm studying plant pathology. I have completed my Bachelor of Science in Agriculture degree.

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